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Senior Executive Assistant

About us

The Northern Midlands is one of the largest and most diverse municipalities in Tasmania. We serve the community with honesty, integrity and pride to deliver the highest quality services to our community. For more information about our Vision, Values and Mission visit www.nmc.tas.gov.au.

About the role

We are seeking a mature professional to provide high level executive administration support to the General Manager and Executive Leadership Team and will see the successful candidate utilising their exceptional organisational, secretarial, and communication skills to manage the administration aspects of Council Meetings and Workshops, as well as support the various committees of Council including Council's Executive Committee, Management Committees, Local District Committees, and various external and operational Special Committees. This role will work alongside the incumbent Executive Assistant for 6-12 months before transitioning to the stand-alone EA role.

Key responsibilities of the role are:

  • Preparation of correspondence, reports, and briefing papers
  • Provide high level executive support in regard to scheduling, managing agendas, minute taking and distribution of minutes
  • Undertake research and gathering of information in preparation for responses to complex reports and projects
  • Preparation of required documentation for Council meetings and Council workshops
  • Prepare presentations and materials as required
  • Manage phone enquiries and correspondence to and from the General Manager and other parties
  • Update and maintain relevant record management systems and registers to meet statutory reporting and policy requirements
  • Supporting the Governance Team by assisting with general governance responsibilities and undertaking governance projects as required

About you

You will be a self-motivated professional who shows initiative, can multi-task, and has good time management skills. You will be driven by your need to communicate accurately and concisely and be task-motivated by nature.

Your application should include a cover letter, no longer than 2 pages, addressing the following selection criteria:

  • 3 or more years experience in providing high-quality executive administrative support to a local Council or private sector board and senior executives within a Government or Corporate sector setting
  • Demonstrated experience with complex and high level minute taking and associated meeting administration tasks
  • Exceptional communication skills, both written and verbal, that you have demonstrated in a similar working capacity dealing with external stakeholders
  • Ability to work autonomously under pressure and able to manage competing deadlines with limited direction
  • At least 5 years experience in a similar role, preferably in a public sector environment
  • Experience with electronic document assembly and management tools including Drop Box and Docs Assembler or similar products
  • Exceptional design and formatting skills to create professional presentation of written information, and advanced level skills with Adobe Acrobat, Power Point, MS Word.
  • Previous experience providing administrative support in a complex, confidential and sensitive environment

The quality of your cover letter will be considered as part of the recruitment process as a demonstration of your accurate and concise written communication ability. Candidates are encouraged to submit these as PDF documents to retain intended formatting.

Our Culture and Benefits

We offer a positive and high-performing team to support and assist you in the role. We have a genuine commitment to ongoing learning and development, providing opportunities to diversify and grow, and we have a genuine concern for your health, safety and wellbeing. We are an equal opportunity employer committed to an equitable, diverse and socially inclusive workplace.

Terms and conditions of employment, including salary will be negotiated with the successful applicant and in accordance with the Northern Midlands Council Enterprise Agreement. Other benefits include 13.0% superannuation, health and well-being initiatives, discounted gym and pool membership and learning and development opportunities.

Apply now

Apply now directly via www.seek.com.au/job/75553650 by clicking the Quick Apply or Apply Now button. Your application must include a current resume and a cover letter addressing the selection criteria outlined above.

This role will be advertised for a minimum period of 2 weeks. Review of applications will begin after 2 weeks and reviews will continue as applications are received until the position is filled. Council may proceed with interviews at any stage during the process. Council may close the role without notice after 2 weeks if a suitable pool of candidates is identified. Applicants are encouraged to submit applications promptly.

All applications will be treated in the strictest confidence.

Northern Midlands Council is an equal opportunity employer.

Authorised by Des Jennings, General Manager